by Traverse Legal, reviewed by Enrico Schaefer - May 11, 2023 - Artificial Intelligence
Because of the rapid adoption of AI and especially OpenAI‘s chatGPT tools, companies are finding themselves on the wrong end of inadvertently disclosing proprietary information. ChatGPT so enamors employees that they engage with the free version or even chatGPT Plus without enabling data privacy options. You can watch this video about ensuring data privacy for AI usage on a corporate level. AI tools will find their way onto your employees’ computers and devices. Developing an artificial intelligence use policy and training on AI best practices will be critical for your company’s long-term success. An AI usage policy is step one for every organization whose employees use AI or want to develop AI solutions. Every company needs an AI use policy for its corporate governance and fiduciary obligations.
BONUS- We are Providing an AI AUP Example Template / Generative Artificial Intelligence Policy at the end of this article! [ai use policy, ai acceptable use policy, ai usage policy, artificial intelligence policy] Contact one of our AI lawyers today for specialized legal guidance on your company's AI policies and implementation of an approach that ensures your private and proprietary data remains secure and does not become part of an AI training model's LLM.
GET IN TOUCH
In utilizing GPT models in the workplace, employees must understand the significance of the data they input into these systems. It’s important to avoid entering personal details, such as social security or credit card numbers, of themselves or clients. The same caution applies to proprietary information to maintain confidentiality. It’s also crucial to remember that data entered into GPT models might be stored and processed in ways that are beyond the company’s immediate oversight and could potentially be accessed by external entities. Therefore, it’s necessary to have training programs on data privacy, as well as systems for monitoring and auditing the use of GPT models. Employees are required to report any suspicions of data privacy violations. Non-compliance with these guidelines can lead to severe repercussions, including disciplinary measures and potential legal proceedings. By being aware of and prioritizing data privacy issues, employees can use GPT models responsibly, protecting sensitive data and the company’s reputation.
Third-party applications are being built on the OpenAI API, which may or may not have data privacy rules that are the same as OpenAI. All of this leads to one conclusion. Every company needs to have an AI usage policy for employees. This AI Usage policy can go into your employee handbook or be developed as a separate employee policy.
When drafting an AI-acceptable use policy or manual, you must ensure that no AI tools are used without the company’s knowledge and permission. The company must ensure that all employees use paid versions of chat GPT and select the correct data privacy options OpenAI offers. Companies can also use the OpenAI API secret key to enhance data privacy, control employee data usage, and monitor the usage of their employees. Employees need to be trained on chat GPT data security and privacy issues so they know how to navigate various tools out there. AI governance is a mandatory part of the overall governance policies, which must be implemented by company executives, founders, managers, and directors.
If your company’s employees are using AI tools but not developing them, the AI use policy can be streamlined to focus more on usage, ethical considerations, data handling, and security. As innovative lawyers with expertise in technology company representation and IP law, Traverse Legal understands the importance of incorporating a well-defined Acceptable Use Policy (AUP) for employee AI usage within an organization. We can help your company develop and implement AUP for AI use. Every company needs an AI use policy which a lawyer with expertise in artificial intelligence systems and machine learning reviews.
Reach out to our AI legal experts today. Get tailored advice on formulating AI policies that secure your company’s private data and prevent its incorporation into AI training models’ LLM.
An AUP is a set of guidelines and rules agreed upon between an employer and their employees that outlines how an organization’s technology resources can be used. Regarding AI usage, several critical areas need to be addressed in any AUP. Each company is different, and each AUP needs to address the company’s specific risk tolerance, implementation resources, and proprietary information.
Boilerplate AI policies are an excellent start to start discussions. However, customization and attorney review are critical. As AI usage evolves, the policy must also be updated. AI use policies are working documents that should grow with your company. Here are some essential items that every AUP for AI should address:
This employee AI policy emphasizes the user side of AI more, highlighting ethical application, data governance, and security. It’s still crucial to consult with various stakeholders and potential legal counsel to ensure the policy is comprehensive and compliant with all relevant laws and regulations.
See below for Sample AUP.
We Have AI AUP Solutions For Every Size of Company
Your workforce may already be harnessing the power of AI. However, are they in alignment with your business policies and safeguarding the privacy of your company and clients? It is imperative for every organization to have an attorney-approved Acceptable Use Policy (AUP) for AI utilization. But beyond policy, regular AI training, ChatGPT classes and certificaiton of AI-proficiency is vital to ensure safe and effective use of AI tools. Traverse Legal offers a premier, industry-leading solution tailored to your company’s unique needs. Our commitment is to bolster your AI usage while minimizing risk, thereby helping you navigate the complexities of modern technology safely and proficiently.
AI Attorney Enrico Schaefer
1-8 Employees
9-20 Employees
>20 Employees
We have developed an interactive template for an Employee Acceptable Use Policy for AI usage. With your ChatGPT account, you can conveniently interact with and modify this template to suit your organization’s needs.
Access the template using the following link: [Link to the Interactive Template]
Important Note: While the template provides a helpful starting point, we strongly recommend having your AI attorney review any policy before implementation. Every organization has unique requirements, and legal expertise ensures compliance with applicable laws and regulations.
Feel free to explore and customize the template according to your organization’s AI usage policies. It provides a solid foundation for addressing acceptable AI usage by employees.
Remember, a thorough review by your AI attorney will ensure that the policy aligns with your specific legal obligations. By working together, we can develop a robust Employee Acceptable Use Policy that promotes responsible and ethical AI utilization within your organization.”
Founding attorney Enrico is a seasoned consultant who guides companies, including law firms, in effectively integrating artificial intelligence (AI). With a wide range of consulting services, Enrico assists clients in harnessing the power of AI while ensuring ethical and responsible implementation.
GET IN TOUCH
This page has been written, edited, and reviewed by a team of legal writers following our comprehensive editorial guidelines. This page was approved by attorney Enrico Schaefer, who has more than 20 years of legal experience as a practicing Business, IP, and Technology Law litigation attorney.